Organic certification is a process that ensures food and other products are grown and processed without the use of synthetic fertilizers, pesticides, herbicides, harmful chemicals or unnatural methods or genetically modified organisms (GMOs). It shows that what you produce is safe for people, animals, and the planet. In the USA, the USDA (United States Department of Agriculture) oversees this certification, ensuring that anything labeled as “organic” meets strict rules. This certification is important for farmers, producers, and consumers who want to support sustainable and eco-friendly practices and want to live a healthy life.
Why Is Organic Certification Important?
Organic certification is not just a label. It is a promise:
- Trust and Transparency: When consumer see the organic label, they know the product meets strict standards. This builds trust between consumers and producers.
- Health Benefits: Organic products often contain fewer or no harmful chemicals. Eating organic can lead to better health for consumers.
- Environmental Protection: Organic farming practices help protect the environment. They use natural methods that preserve soil health and biodiversity.
- Support for Local Farmers: Buying organic often means supporting local farmers who practice sustainable agriculture. This helps local economies thrive.
organic certification is confirms :
- To Consumers: That your products are clean, safe, and eco-friendly.
- To Farmers: That their efforts to grow naturally are recognized and rewarded.
- To Businesses: That they can stand out in a crowded market with a trusted seal.
How to apply for organic certification in USA?
The USDA organic certification process is a structured procedure designed to ensure that farmers and handlers comply with established organic standards. Here’s a streamlined look at the five essential steps involved:
Step 1: Develop an Organic System Plan
The journey begins with creating an Organic System Plan (OSP). This comprehensive document, crafted by the producer or handler, outlines how the operation will adhere to USDA organic regulations. Key components of the OSP include:
- Farming Practices: Details on tilling, grazing, harvesting, and other agricultural practices.
- Substance Use: A list of approved substances for growing or handling organic products.
- Monitoring and Recordkeeping: Systems to track organic practices and maintain records.
- Contamination Prevention: Methods to avoid commingling with nonorganic products or contact with prohibited substances.
Step 2: Implement the Organic System Plan
Once the OSP is developed, the next step is to implement it and have it reviewed by a certifying agent. These agents, which can be private, foreign, or state entities accredited by the USDA, ensure that the operation meets all organic standards.
Step 3: Undergo an Inspection
After the plan is in place, an on-site inspection is conducted by the certifying agent. This thorough examination varies based on the type of operation:
- For Crop Operations: Inspectors evaluate fields, soil health, crop management practices, and storage areas.
- For Livestock: The inspection includes reviewing feed production, living conditions, health records, and overall animal management.
- For Handling Facilities: The focus is on the receiving, processing, and storage of organic products.
Step 4: Review of the Inspection Report
Following the inspection, the certifying agent reviews the inspector’s findings. This includes:
- Analyzing compliance with the OSP.
- Assessing the risk of contamination from prohibited substances.
- Evaluating potential hazards and control measures.
Step 5: Certification Decision
The final step involves the certifying agent making a decision based on the inspection results. If the operation complies with organic standards, an organic certificate is issued, detailing the products that can be marketed as organic. To maintain certification, the operator must update their OSP and undergo annual inspections.
How long does it take to get USDA organic certification?
The time it takes to obtain USDA organic certification varies significantly based on several factors, including the complexity of the operation and the readiness of the applicant. Here’s a concise overview of the process:
- Preparation: Before applying, the land must be free of prohibited substances for at least three years. During this transition period, farmers can implement organic practices but cannot label products as organic until the period is complete.
- Application Process: Once ready, farmers submit an Organic System Plan (OSP) to an accredited certifying agent. This plan details how the operation will comply with USDA standards. The review of this application can take about one month.
- Inspection: After the OSP is approved, an on-site inspection is scheduled, which typically occurs within a week of approval. The inspector evaluates compliance with the OSP and USDA regulations.
- Certification Decision: Following the inspection, the certifying agent reviews the inspector’s report and makes a certification decision, usually within a week after receiving the report.
Overall, while some operations may complete certification in a few weeks if they are well-prepared, others may take several months, especially if they need to address compliance issues or if they are still in the three-year transition period.
Costs of Organic Certification in the USA
- Annual Certification Fees:The average cost for organic certification is approximately $2,800 annually. This figure can fluctuate based on the scale of the operation and the specific certifying body.For instance, a dairy farmer in Pennsylvania making $100,000 in gross organic sales might pay between $1,100 and $1,500 for certification fees alone.
- Inspection Fees:Inspection fees are generally charged separately and can range from $480 to $910, depending on the scope of the operation. Additional costs may include travel expenses for inspectors, which vary by location.
- Sliding Scale Fees:Many certifiers operate on a sliding scale where fees increase with sales volume. This means that larger operations may incur higher costs compared to smaller farms
- Initial Costs:The first year of certification often incurs higher costs due to application fees and comprehensive inspections required to establish compliance with organic standards
Financial Assistance Programs
To reduce the financial burden of organic certification, several cost-share programs are available:
- Organic Certification Cost Share Program (OCCSP):
- This USDA program reimburses producers for up to 75% of their certification costs, with a maximum reimbursement of $750 per year per scope (e.g., crops, livestock) certified.
- For operations with multiple scopes, producers can receive a reimbursement for each scope certified, potentially totaling up to $1,500 annually.
- Eligibility and Application Process:
- Farmers must provide proof of certification and an itemized invoice of their expenses when applying for reimbursement through state departments of agriculture or directly through USDA’s Farm Service Agency (FSA).
- The application process is generally straightforward, requiring minimal paperwork such as receipts and a short application form.
- State-Level Support:
- Many states have their own cost-share programs that complement federal offerings. These programs are designed to support small and mid-sized farms in obtaining organic certification by covering various eligible costs like application fees and inspection costs.
What to Do If Your Application for Organic Certification Got Rejected
Receiving a rejection for your organic certification application can be disheartening, especially after putting in time, effort, and resources. However, it’s essential to view this as an opportunity for improvement and growth. Here’s a step-by-step guide on what to do next.
1. Understand the Reasons for Rejection
The first step is to carefully review the rejection notice. Certifying bodies usually provide specific reasons for the denial. Common reasons might include:
- Incomplete Documentation: Missing forms or insufficient records related to farming practices.
- Non-Compliance with Standards: Issues with soil management, pest control, or use of prohibited substances.
- Insufficient Transition Period: Not meeting the required three-year transition period for land.
2. Seek Feedback from the Certifying Agency
After identifying the reasons for rejection, reach out to the certifying agency for detailed feedback. They can provide insights into specific areas that require improvement. Here’s how to approach this:
- Be Professional: Maintain a positive and professional tone in your communication.
- Ask Questions: Inquire about specific requirements you did not meet. Understanding their perspective is critical.
- Request Guidance: Ask if they can recommend resources or practices to help you align with organic standards.
3. Review and Revise Your Practices
Once you have a clear understanding of the issues, it’s time to make necessary changes. Consider the following:
- Update Documentation: Ensure all records are complete. This includes farm management plans, inputs used, and practices followed.
- Implement Required Practices: If your rejection was due to non-compliance, make the necessary adjustments. This might involve switching to organic pest control methods or improving soil health through natural amendments.
- Training and Education: Consider attending workshops or training sessions focused on organic farming practices. This can enhance your knowledge and skills.
4. Prepare for Re-Application
After making the necessary changes, gather your documentation and prepare to reapply. Keep these tips in mind:
- Develop a Comprehensive Plan: Create a detailed plan that outlines how you have addressed the issues identified in the rejection.
- Organize Records: Ensure all necessary documentation is well-organized and easily accessible for the re-inspection.
- Conduct a Self-Assessment: Before reapplying, consider conducting a self-assessment against the organic standards. This can help identify any remaining gaps.
5. Consider Consulting an Expert
If you are unsure about the steps to take or need more guidance, consider hiring a consultant who specializes in organic certification. They can provide personalized advice and help you navigate the complexities of the certification process.
6. Keep Informed About Regulations
Organic certification standards can change, so it’s essential to stay informed. Subscribe to industry newsletters, join organic farming associations, and participate in local workshops to keep up-to-date with best practices and regulatory changes.
List of Documents Needed for Organic Certification
Obtaining organic certification requires a thorough preparation of various documents to demonstrate compliance with organic standards. Below is a comprehensive list of essential documents needed for the certification process:
- Organic System Plan (OSP)
- Farm Management Records
- Input Records
- Pest and Disease Management Records
- Harvest and Processing Records
- Sales and Distribution Records
- Soil and Water Quality Records
- Livestock Records (if applicable)
- Training and Education Records
- Certification History (if applicable)
- Organic Certification Application Form
- Inspection Report (if applicable)
Contact Details and Helpline for Organic Certification
United States Department of Agriculture (USDA) – National Organic Program (NOP)
- Website: USDA Organic
- Phone: 202-720-3252
- Email: NOP@usda.gov
- Address:
USDA Agricultural Marketing Service
National Organic Program
1400 Independence Avenue, SW
Room 2642-So.
Washington, DC 20250